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PASSPORT

PASSPORT SERVICES

Passport Application Requirements

(Updated 01 February 2017)

1.  Renewal of Passport

            The current passport system requires the personal appearance of all applicants, regardless of age, for the purpose of taking the applicant’s biometric details.

  1. Duly accomplished passport application form.
  2. Original passport and photocopy of the passport’s data page, visa page.
  3. Original and photocopy of valid employment-related documents such as work permit and employment contract.
  4. Additional proof of identity: any valid identification card showing the applicant’s picture and issued by the Philippine Government or by the Vietnamese Government plus photocopy [e.g. SSS/GSIS UMID, PhilHealth, Pag-ibig, Philippine driver’s license, voter’s ID, temporary residence card (TRC), Vietnamese driver’s license].
  5. Other relevant documents that may be required by the Consular Officer, depending on the circumstances of the passport applicant.

*Processing fee for an ePassport is 1,380,000 VND, and processing time takes 6-8 weeks

*Additional Affidavit (575,000 VND) is required for damaged/mutilated Passports.

2.  Passport application for Filipino children born in Vietnam

  1. Photocopy of the Report of Birth filed with the Philippine Embassy in Hanoi.
  2. Duly accomplished passport application form (to be accomplished by Filipino parent).
  3. Photocopy of parent's passport data page.
  4. Additional proof of identity of parents (same as the identification requirement for renewal of passport).
  5. Personal appearance of the applicant and Filipino parent at the Embassy.
  6. Other relevant documents that may be required by the Consular Officer, depending on the circumstances of the passport applicant.

* Processing fee of 1,380,000 VND.

3.  Replacement of Lost Passport

  1. Duly accomplished passport application form;
  2. Original DFA-authenticated PSA(formerly known as NSO) Birth Certificate;
  1. Original DFA-authenticated NSO(formerly known as NSO) Marriage Certificate (for married women only).
  1. Affidavit of Loss (with attached copy of data page of the lost passport)

Fee: 575,000 VND.

  1. Police Report (with notarized English translation).
  1. Original and photocopy of valid employment-related documents such as work permit and employment contract.
  2. Additional proof of identity: any valid identification card showing the applicant’s picture and issued by the Philippine Government or by the Vietnamese Government plus photocopy [e.g. SSS/GSIS UMID, PhilHealth, Pag-ibig, Philippine driver’s license, voter’s ID, temporary residence card (TRC), Vietnamese driver’s license].
  3. Other relevant documents that may be required by the Consular Officer, depending on the circumstances of the passport applicant.

* Replacement of lost passport fee: 3,450,000 VND.

            Filipinos in Vietnam who lost their passports may be issued a Travel Document (TD). A Travel Document is valid for one-way travel back to the Philippines only and is issued in case of emergency. Applicant shall present a Police Report (with English translation). The processing fee for a TD is 690,000 VND and 575,000 VND for the Affidavit of Loss.     

IMPORTANT REMINDERS

In view of the processing time (6-8 weeks) required for issuance of ePassport, the Embassy encourages everyone to undertake the necessary preparations in accordance with their passport requirements at the earliest possible time. Please take note that holders of passports with a validity of less than six (6) months may not be allowed to travel to another country. They may however, still use said passport in traveling back to the Philippines.

The Embassy likewise advises all Filipinos to take note of the expiration date of their visas, and make sure to apply for passport renewal, if needed, at least 2 months prior to that date to avoid violating Vietnam’s immigration laws.

New passports must be claimed within 6 months after the date of issue. Passports not claimed after 6 months from the date of issue will be cancelled per DFA Department Order No. 37-03. Please bring/send your old passport to the Embassy for cancellation when claiming your new passport.

For queries/clarifications with regard to passport applications and about all other consular services, please call the Consular Section of the Embassy at telephone no. (04) 3943 7873 ext 114/115 from 8:30 A.M. to 4:30 P.M. on weekdays (except public Holidays in Vietnam or in the Philippines), or send an email to This email address is being protected from spambots. You need JavaScript enabled to view it..